BoardKiteBeta

Guide · Workflow

Board meeting workflow from planning to follow-through

This workflow defines the canonical operating sequence for board cycles in BoardKite and can be used directly by copilots and automation agents.

Meetings overviewAgenda deep dive

1. Create meeting

DRAFT
  • Create board meeting record with date, type, and facilitator.
  • Load standard template to avoid manual rework.

2. Add agenda items and owners

DRAFT
  • Define agenda structure and expected outcomes per item.
  • Assign owners and estimated durations.

3. Upload board pack and supporting files

DRAFT
  • Attach financials, strategy updates, and supporting evidence.
  • Set visibility so participants receive the correct material.

4. Circulate agenda and finalize attendees

COMPLETED -> CIRCULATED
  • Collect feedback then complete and circulate final agenda.
  • Finalize attendee roles. By default the Secretary and the Minutes Adjuster sign the minutes; under the Swedish, BRF and US company-law entries the signers follow that entry's rule instead.

5. Run meeting and capture outcomes

IN_SESSION -> HELD
  • Record decisions during each agenda section.
  • Capture ownership and due dates at decision time.

6. Submit and sign the minutes

MINUTES_SUBMITTED -> MINUTES_APPROVED
  • Submit the minutes; by default the Secretary and then the Minutes Adjuster sign them, which approves them. Under the Swedish, BRF and US company-law entries the signers follow that entry's rule instead.
  • Store signed records with durable audit trace.

7. Track follow-up actions

POST_MEETING
  • Convert outcomes into action items with reminders.
  • Review status before the next board cycle.

Cross-linked workflow guides

Related board software topics

Use these pages to connect this workflow to broader board portal, meeting software, decision tracking, and governance requirements.