BOARDKITE - TERMS OF SERVICE

1. Introduction

These Terms of Service ("Terms") govern access to and use of BoardKite ("Service"), operated by CoreMotif AB, org. nr 559113-0926, Grytvägen 20, 132 44 Saltsjö-Boo, Sweden ("BoardKite", "we", "us", or "our").

By creating an account or using the Service, you agree to these Terms.

2. Description of Service

BoardKite is a governance and leadership management platform that enables organizations to:

• Plan and run board, executive and team meetings, and record minutes and signatures
• Track decisions and action items
• Manage OKRs and performance metrics
• Store and share files and governing documents
• Where enabled, keep a share register, run general meetings and share material with outside parties in datarooms
• Use AI assistance, which is on by default and which an organization's admin can turn off

We may modify or improve the Service at any time.

3. Accounts

You must:

• Provide accurate information
• Maintain confidentiality of credentials
• Be authorized to act on behalf of your organization

Organizations are responsible for all activity under their accounts.

4. Organizational Data

All data uploaded to the Service ("Customer Data") remains the property of the organization.

BoardKite:

• Processes Customer Data solely to provide the Service
• Does not sell Customer Data
• Does not use Customer Data for advertising

BoardKite processes personal data in Customer Data as the organization's processor under our data processing agreement, which forms part of these Terms whenever BoardKite processes personal data on the organization's behalf.

Services an organization connects under its own account — for example its own AI provider, its own transcription provider, or its Google or Microsoft calendar — are selected and directed by the organization and are also governed by the organization's agreement with that provider.

5. Acceptable Use

You may not:

• Use the Service unlawfully
• Attempt unauthorized access
• Interfere with security mechanisms
• Upload malicious code

We may suspend accounts for violations.

6. Fees & Billing

Paid subscriptions are billed via Stripe.

• Fees are billed monthly or annually, as chosen at purchase or otherwise agreed
• Subscriptions renew automatically at the end of each billing period until cancelled
• Changes during a billing period are prorated: upgrading a plan, adding a dataroom, extra rooms or storage is charged for the rest of the period, and removing them is credited against future invoices
• Add-ons such as additional rooms and storage are bought in advance; they are not billed after the fact for usage
• Prices are in euros (EUR) for organizations registered in Europe, including the United Kingdom, and in US dollars (USD) for organizations registered elsewhere. A subscription keeps the currency it started in, and usage such as e-ID signing requests is charged in that currency.
• Prices exclude VAT and other applicable taxes unless stated otherwise. Applicable taxes are calculated using your billing information and added at purchase. You are responsible for providing accurate billing and tax information. Where you provide a valid VAT identification number and the reverse-charge rules apply, VAT is not charged and you are responsible for accounting for it.

We may change our prices. We give your billing contact at least 90 days' notice, and a change applies to your subscription from its first renewal after the notice period. Offers sold with price protection, such as founding-customer dataroom pricing, keep their price for the protected period stated in the offer.

If a payment fails, our payment provider may retry it and we notify your billing contact. If it remains unpaid, we may suspend paid features. Suspension never deletes your data.

7. Data Security

BoardKite implements appropriate technical and organizational measures, including:

• Encryption in transit (HTTPS/TLS)
• Encryption at rest of files and sensitive fields, with a separate key for each organization
• Role-based access control, with board-only content limited to board seat holders
• Audit logging of security and governance events
• Checks on uploaded files (allowed types, content checks, macro-enabled Office files refused)

However, no system is completely secure.

8. Confidentiality

We treat Customer Data as confidential and restrict internal access to authorized personnel only.

9. Intellectual Property

BoardKite retains all intellectual property rights in the Service.

You retain ownership of your Customer Data.

10. Termination

You may terminate at any time.

• Cancelling a subscription or add-on takes effect at the end of the current billing period; until then the features stay available. After that the affected features turn off, but the data is kept until an owner deletes the organization, and owners and admins can turn the features on again by subscribing.
• When a dataroom subscription ends, no new rooms can be opened and no new files uploaded. Rooms that are open keep working for 30 days and are then paused. Nothing in a room is deleted, and archived rooms keep their data packs.
• An owner can delete the organization at once, or deactivate it and have it deleted after 90 days. Before deletion the service offers an export of the audit log; deletion removes the organization's data, its audit log included, and cannot be undone. Deletion is refused while a legal hold is active.
• On deletion the subscription is cancelled immediately. Fees already paid are not refunded or prorated, except where required by law or expressly agreed in writing.
• Deleted data remains in backups for up to 7 days.

11. Limitation of Liability

To the maximum extent permitted by law:

BoardKite's total liability shall not exceed the fees paid in the preceding 12 months.

We are not liable for indirect or consequential damages.

12. Governing Law

These Terms are governed by Swedish law, without regard to its conflict of laws rules. The courts of Sweden have exclusive jurisdiction, with Stockholm District Court (Stockholms tingsrätt) as the court of first instance.

13. Cookies and Analytics Preferences

BoardKite uses required cookies for core service operation and, with consent where the law requires it, analytics cookies for product improvement. The Privacy Policy lists what we use.

You can change your preference at any time from Cookie preferences in your user menu.

14. Contact

Legal inquiries: support@boardkite.com